Office Assistant 2 (Calculations)

Applications Due: 07/30/2024 | Appointment Type: NY HELPS | Salary Range: From $41,300 to $50,884 Annually

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Overview

Occupational Category

Clerical, Secretarial, Office Aide

Salary Grade

Grade 09

Salary Range
From $41,300 to $50,884 Annually

Bargaining Unit

ASU - Administrative Services Unit (CSEA)

Employment Type

Full Time

Jurisdictional Class

Competitive Class

Travel Percentage

Workweek

Mon-Fri, 8:30AM - 4:30PM

Location
110 State Street
Albany, NY 12236

Hours Per Week

37.5

Flextime Allowed

Mandatory Overtime

Compressed Workweek Allowed

Telecommuting Allowed

Yes

No Exam Required Under NY HELPS

One year of clerical experience.

Other Ways to Qualify:

You're currently reachable on the appropriate eligible list for this title,
You're eligible under the 55 b/c program, OR
For 70.1 or 70.4 transfer to an Office Assistant 2 (Calculations), salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. Appointments must not result in a second, consecutive transfer with an advancement of more than two S-grades.

Duties

Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
Perform routine processing activities, including checking forms for completeness and accuracy.
Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
Enter data and information into and retrieve data and information from computerized systems.
Verify data previously transcribed or entered to detect errors.
Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
Design clerical processing procedures.
Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
Respond to questions concerning the operation of the unit or program area.
Write responses to correspondence.
Resolve work problems.
Review forms and applications and make appropriate determinations.
Maintain basic financial, accounting, and/or statistical records.
Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.
As needed and as directed, contact various internal and external parties to obtain information.
Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees.

Desired Competencies

Ability to communicate with diverse people effectively and appropriately on varying levels, both within the Agency as well as outside organizations
Experience processing payments or reimbursements through the Statewide Financial System (SFS).
Strong attention to detail
Knowledge of State Finance Law
Knowledge of the NYS Guide to Financial Operations (GFO).
Ability to manage multiple priorities to meet deadlines.
Strong organizational skills
Ability to think and work independently as well as learn new things and to adjust to change.
Strong oral and written communication skills
Exercises good judgement: the ability to address routine work with little need for direction and understand when to seek direction on non-routine matters.
Takes initiative.
Ability to stay focused on work and complete assignments in a highly dynamic environment.

Additional Comments

Telecommuting

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment

The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.